Community Events Toolkit - Specific Events

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Institute of Fundraising

The Institute of Fundraising has created a range of useful check lists and advice to help if you are wanting to organise one of the following types of event:

• Charity challenge events
• Fundraising events 
• Outdoor UK challenge events
• Raffles and lotteries

The guides are available to download from the bottom of this page under 'Related documents'.

Tombola and raffles

Licensing is not required for tombolas or raffles if cloakroom tickets are sold and the raffle is drawn on the day.  However if printed tickets are sold in advance to the public then a licence is required. 

The responsibility for ensuring stallholders are properly licensed lies with the event organiser.  For further information please contact the council’s licensing department on 01283 595724 or email licensing2@south-derbys.gov.uk 

Fun runs and walks

Considerations for organizing this type of event include:

• Identify a suitable route and a start and finish point
• Book the park with council’s Grounds and Facilities Department (click here for booking form and conditions)
• Obtain adequate public liability insurance
• Carry out a risk assessment of the venue
• Identify a suitable venue for registration and remember people may congregate in large numbers around the registration desk
• Make sure signage is clear and directs people to key areas, especially parking
• Provide a lost children area
• First aid and injuries
• Contingency plan for emergencies
• Ensure that there are toilet and changing facilities
• Ensure staff/volunteers are briefed and know their area of responsibility
• Check if equipment such as a PA system is needed?  Are volunteers going to communicate with each other at the event.  Are radios needed?
• Produce a press releases before the event and try to ensure coverage on the day

Inflatable units

Inflatables such as bouncy castles are very popular however they can be dangerous. 

Inflatable units are operated in accordance with the Health and Safety Executive Guidance Note PM76 "Safe Operation of Passenger Carrying Amusement Devices - Inflatable Bouncing Devices (ISBN 0118856049 and available from HSE bookshops). 

A list of companies offering inflatable provision can be obtained from the Yellow Pages www.yell.com

page ref: SDDC 402