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Data Protection

Where you do provide us with personal information, we will treat it in the strictest confidence, in accordance with the Data Protection Act 1998 and we will only use it for the purposes you give it. If we hold information about you, we assure you that we are processing it fairly and lawfully.

We hold a great deal of information, much of which is confidential. This may be information we receive from or about;

  • our customers
  • members of the public
  • our business partners
  • our employees
  • elected councillors

Collecting information

We will only collect information that is necessary for what we do. Where practicable, we will collect information directly from you. If we collect information about you from someone else, we will make sure you know that we have done this when ever possible.

Using and disclosing information

We will only use or disclose the information about you in accordance with what we have told you, unless we are required to do otherwise for legal reasons.

Sharing information with others

Sometimes we have to confirm or share information with other organisations. If we need to do this, we will make it clear to you on the forms you complete giving us the information.

We will draw up an agreement with the organisation that we need to share the information with. This is so that both sides understand why the information is being passed on, and what use can be made of it.

Information quality

We will make sure that the information about you is accurate and up to date when we collect or use it. You can help us with this by keeping us informed of any changes to the information we hold about you.

Information security

We will keep information about you secure. We will protect your information against unauthorised change, damage, loss or theft.

Keeping information

We will hold information about you only for as long as the law says. After this, we will dispose of it securely and properly.


We will tell you what kinds of information we hold and what we do with it.

Access and correctness

Whenever possible, we will let you see the information we hold about you and correct it if it is wrong.

Contact details

For further information, please contact the Data Protection Officer by writing to:
South Derbyshire District Council
Civic Offices
Civic Way
DE11 0AH

Tel: 01283 595703
Online: contact form

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Related documents

The following document is in Portable Document Format (PDF). You can download software to view PDF documents for free from the Adobe website (opens in a new window)