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Standards and behaviour

The council's Ethical Framework is the set of rules and procedures which set out the standards of behaviour that the council expects of its councillors and staff. It also deals with the way in which councillors and employees should relate to one another.

The Ethical Framework was derived from the Local Government Act 2000 guidance from the Office of the Deputy Prime Minister and guidance from Standards for England.

The Ethical Framework is made up of the following documents:

The Constitution

The Constitution sets out how the Council operates, how decisions are made and the procedures which are followed to ensure that these are efficient, transparent and that those who made the decisions are accountable to local people. Some of these procedures are required by law; others are a matter for the Council to choose.

The Code of Conduct for Members

The Code of Conduct for Members sets out the standards of conduct that Members are required to adhere to whenever they are conducting the business of the Council, whenever they are carrying out the business of the office to which they have been elected or appointed and when they are acting as a representative of the Council.

The Code of Conduct for Members is available in the related documents section.

Code of Conduct For Members - Information for Potential Complainants

The Protocol for Member/Employee Relations

The Protocol for Member/Employee Relations defines the way in which councillors and council employees should relate to one another in carrying out their respective roles.

The principles underlying the protocol are that there must be mutual courtesy and respect between Members and employees and that Members and employees must carry out their respective duties in the best interests of the Council.

The protocol is available in the related documents section.

The Code of Conduct for Employees

The Code of Conduct for Employees sets out the standards of conduct that employees are required to adhere to whenever they are conducting the business of the Council, whenever they are carrying out the business of the office to which they have been appointed and when they are acting as a representative of the council.

The model national Code of Conduct for Employees is now subject to consultation.

The Code of Conduct for Employees is available in the related documents section.

The Local Code of Corporate Governance

The Local Code of Corporate Governance contains the fundamental principles of good corporate governance which are openness, accountability and integrity. These principles are reflected in:

  • relationships with the local community
  • service delivery arrangements
  • structures and processes and
  • the conduct of Members and employees.

The code sets out how South Derbyshire District Council has achieved this and the steps we intend to take to ensure continual improvement in this essential area.

The Local Code of Corporate Governance, Principles of Corporate Governance and Corporate Governance Questions and Answers are available in the related documents section.

Other supporting codes and protocols

We are developing a series of codes and protocols to assist Members and employees in their work. Prominent among these are:

Membersí Planning Code of Good Practice

The Membersí Planning Code of Good Practice is designed to assist and protect Members during their involvement in the various stages of the planning process. The purpose of the code is to supplement the existing Membersí Code of Conduct which all Members have agreed to observe in a written undertaking.

The Members' Planning Code of Good Practice is available in the related documents section.

Protocol for the Use of Information Technology by Members

The IT Protocol for Members was introduced for a number of reasons, the most important of which are:

  • To protect the authority and its Members from prosecution. This can involve Data Protection, software usage, security and virus issues.
  • To protect the assets owned by the authority. These assets include not only software and hardware, but also data.
  • To standardise the working environment. This will allow every computer to operate the same, wherever you are located.
  • To streamline laptop support procedures, giving the user a faster response to faults.
  • To enable Members to carry out their duties safely and more effectively.

The Protocol for the Use of Information Technology by Members is available in the related documents section.

Monitoring Officer Protocol

The Monitoring Officer Protocol covers statutory responsibilities, working arrangements and sanctions for breaches of the Members' Code of Conduct.

Licensing Protocol and Procedure

The Licensing Protocol and Procedure sets out how Members should act, together with the procedures which should be followed to ensure that Members not only act in a fair and proper manner, but are also seen to do so.

The protocol has been prepared with a particular emphasis on Members who serve on the Licensing and Appeals Committee/Sub-Committee, but its content is also relevant to all other councillors.

The Licensing Protocol and Procedure is available in the related documents section.

Code of Conduct for Representatives on Outside Bodies

The Code of Conduct for Representatives on Outside Bodies provides support and guidance for the Council's representatives serving on outside bodies. The document also incorporates policy guidance for district council involvement in partnerships and outside bodies. 

The Code of Conduct for Representatives on Outside Bodies is available in the related documents section.

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