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Contract management

We have procedures in place for monitoring all companies fulfilling contractual obligations with us. You will be monitored to assess compliance with pre-defined performance criteria, which is usually detailed in the tender documents.

What will be expected of you when working for the council?

As a supplier, you must be capable of delivering the requirements of the contract and you should be aware that these are strictly applied, especially with regard to quality and general performance.

We are continuously striving to improve our own performance and we expect our contractors to do the same. We will always look seriously at poor performance and non-compliance with specifications.

You will always be asked to comment on any adverse performance but serious instances of poor performance could lead to suspension or removal from the approved supplier list. The council cannot be held responsible for any consequences this may have on your business.

Examples of adverse performance would include areas such as:

  • Poor quality of workmanship
  • Poor site supervision
  • Poor adherence to work programme
  • Poor control of sub-contractors
  • Poor health and safety practices
  • Missed deadlines
  • Variations of the contract

Variations of the contract may be needed from time to time, however, we will always request variations in writing, except in a genuine emergency where instructions may be made verbally but will subsequently confirmed in writing.

Procurement and Tendering - Documents and Links

For further information, please contact us using the details in the contact details section.

Contact details

South Derbyshire District Council
Corporate Procurement Manager
Civic Offices
Civic Way
Swadlincote
Derbyshire DE11 0AH

Tel: 01283 228726
Fax: 01283 595760
Online: contact form
email: procurement@south-derbys.gov.uk

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